Purchase Order Types
Oracle Purchasing provides the following purchase order types: Standard Purchase Order, Planned Purchase Order, Blanket Purchase Agreement and Contract Purchase Agreement. You can use the Document Name field in the Document Types window to change the names of these documents. For example, if you enter Regular Purchase Order in the Document Name field for the Standard Purchase Order type, your choices in the Type field in the Purchase Orders window will be Regular Purchase Order, Planned Purchase Order, Blanket Purchase Agreement and Contract Purchase Agreement
Oracle Purchasing provides the following purchase order types: Standard Purchase Order, Planned Purchase Order, Blanket Purchase Agreement and Contract Purchase Agreement. You can use the Document Name field in the Document Types window to change the names of these documents. For example, if you enter Regular Purchase Order in the Document Name field for the Standard Purchase Order type, your choices in the Type field in the Purchase Orders window will be Regular Purchase Order, Planned Purchase Order, Blanket Purchase Agreement and Contract Purchase Agreement
• Standard Purchase Orders
You generally create standard purchase orders for one–time purchase of various items. You create standard purchase orders when you know the details of the goods or services you require, estimated costs, quantities, delivery schedules, and accounting distributions. If you use encumbrance accounting, the purchase order may be encumbered since the required information is known
You generally create standard purchase orders for one–time purchase of various items. You create standard purchase orders when you know the details of the goods or services you require, estimated costs, quantities, delivery schedules, and accounting distributions. If you use encumbrance accounting, the purchase order may be encumbered since the required information is known
• Blanket Purchase Agreements (BPA)
You create blanket purchase agreements when you know the detail of the goods or services you plan to buy from a specific supplier in a period, but you do not yet know the detail of your delivery schedules. You can use blanket purchase agreements to specify negotiated prices for your items before actually purchasing them. BPA are widely used in product manufacturing companies.
You create blanket purchase agreements when you know the detail of the goods or services you plan to buy from a specific supplier in a period, but you do not yet know the detail of your delivery schedules. You can use blanket purchase agreements to specify negotiated prices for your items before actually purchasing them. BPA are widely used in product manufacturing companies.
• You can issue a blanket release against a blanket purchase agreement to place the actual order (as long as the release is within the blanket agreement effectivety dates). If you use encumbrance accounting, you can encumber each release
Contract Purchase Agreements
You create contract purchase agreements with your suppliers to agree on specific terms and conditions without indicating the goods and services that you will be purchasing. You can later issue standard purchase orders referencing your contracts, and you can encumber these purchase orders if you use encumbrance accounting
You create contract purchase agreements with your suppliers to agree on specific terms and conditions without indicating the goods and services that you will be purchasing. You can later issue standard purchase orders referencing your contracts, and you can encumber these purchase orders if you use encumbrance accounting
• Planned Purchase Order
You create a planned purchase order when you want to establish a long term agreement with a single source supplier with a commitment to buy goods or services. Planned purchase orders include tentative delivery schedules and accounting distributions. You then create scheduled releases against the planned purchase order to actually order the goods or services.
You create a planned purchase order when you want to establish a long term agreement with a single source supplier with a commitment to buy goods or services. Planned purchase orders include tentative delivery schedules and accounting distributions. You then create scheduled releases against the planned purchase order to actually order the goods or services.
• A planned purchase order is a type of purchase order you issue before you order actual delivery of goods and services for specific dates and locations. A scheduled release is issued against a planned purchase order to place the actual order. You can also change the accounting distributions on each release and the system will reverse the encumbrance for the planned purchase order and create a new encumbrance for the release
• Standard purchase orders:
• While creating the standard purchase orders we will specify the item,price,quantity,delivery schedule and so on.
• Planned purchase orders:
• While creating the planned purchase orders we will specify the item,quantity but the delivery schedule may or may not be there.
• Blanket purchase orders:
• Company will have the agreement with the supplier for a specific item(s) and agreed amount. Whenever the company requires they will release the agreement
• Contract Purchase Orders:
• Contract purchase order is also like the blanket agreement but the items will not be specified. Company could be purchased any item from the supplier which are available with them.
• Open the PO Form
• Create PO by selecting PO type as Blanket
• Enter the agreed amount
• Enter the line level details
• Click on approve button.
• Once blanket po is approved it goes to the releases form
• Go to releases form and enter po no system automatically gives you the supplier and release details
• Enter the information at line level
• Select the distribution button and enter the dist details
• Save the transactions and click approve for approval
• Select the agreement button to findout the agreement totals and release total amount
Match Approval option:
• While creating the PO at the shipment level in the more tab we will specify the ‘Match approval option’. As per the selected option receipt and invoice will be generated.
– 2 – Way PO àInvoice
– 3 – Way PO àReceiptàInvoice
– 4 – Way PO àReceiptàInspectionàInvoice
• Direct delivery à 2-Way
• Standard à 3-Way
• Inspection revision à 4-Way
Types of Receipts:
• Autocreate:
– Autocreate process will be useful in generating the RFQ Doc/PO Doc automatically instead of the manual option.
– Once the requisition is approved we take the requisition number by using the ‘autocreate’ option we will select the RFQ/PO.
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